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188.8.131.52 Acceptable Use
There is no single template that
applies to all for Acceptable Use Policy. The Electronic Freedom Foundation
has a large repository that serves as a guideline by individual industries430, as noted in the general FAQ from the site.
General guidelines include:
As much as possible use existing
legislation and law enforcement mechanisms rather than creating your
- Cite statutes or ordinances based upon which
the authority to make this policy is based.
- Make policies reasonable and narrow.
- Have legal counsel check policy.
- Common sense, reason and sensitivity should
be used to resolve issues in a constructive and positive manner without
- Train staff. Include empathy training.
- Consider any policy that the limits access carefully.
- Provide a clear description of the behavior that
is prohibited so that a reasonably intelligent person will have fair
Policies should be clear on a number
of specific topics. Examples include:
- Responsibility of users to protect the data they
- Modifying database entries.
- Providing passwords or sharing user accounts
with other workers.
- Copying software.
- Installing software or hardware.
- Policies regarding email and web access.
- Password requirements including how often they
must be changed.
- Remote access capabilities.
- Auditing of computer accounts.
AUP Should Be Signed By All Employees
As with any legal document or contract, each employee should sign a copy of the AUP, signifying that he has read the document and agrees to the terms outlined in it. This makes it more difficult for the employee to claim ignorance of the policy at a later date.
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